Address the Challenges Associated with Writing Performance Reviews |
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Writing employee performance appraisals is the linchpin in the entire employee performance management process. It leads to the creation of a document that provides every employee with:
Critically Important but “Dreaded” by Many Despite their critical importance to employee moral and productivity, most managers dread writing them, because they take so much time and effort. And in many corporate cultures, the completed document is filed away and forgotten after the employee review process is completed. How do you address the challenges associated with writing employee evaluations so you can leverage their value to your business?
Keep Records on Employee Performance Year-Round One of the first challenges managers face in writing employee performance appraisals is remembering the details of the employee's performance. Some of the common pitfalls we tend to fall into include only remembering recent performance, and painting the entire year's performance with a too positive or too negative brush because of one significant event. Halogen eAppraisal gives managers and employees access to an easy to use online employee performance journal that they can use to keep notes year round. They can choose to keep their notes private, or share them. This allows you to jot down notes in the moment, when the details are fresh, and save enormous time in writing, because you have the details at your fingertips. Here’s a screen capture that illustrates the intuitive user interface of our Year Round Performance Journal
Training certificates, thank you letters, old performance reviews, awards, peer review or 360 degree feedback, all these can provide valuable input to a manager when writing an employee performance review. Finding them is another story! Halogen eAppraisal gives you fingertip access to all this data, stored in the employees file, and even lets you view them in a split screen, so you can consult both the employee performance appraisal form and supporting data at the same time.
Sometimes, a manager is not the best person to provide feedback on one or more aspects of an employee's performance. Shift-work, teamwork and cross-departmental projects can make it important to solicit feedback from others. Halogen eAppraisal makes it easy to gather and analyze 360 degree feedback from peers, other managers, even clients with its optional 360 Degree Multi-Rater module. But it also allows managers to simply solicit feedback on the employee review from a secondary manager or other source – with the just the click of a mouse. Managers can quickly and easily get the input they need from other sources so they can provide richer, more detailed feedback on performance.
Not everyone enjoys, or is proficient at writing. Finding just the right words, to describe performance in detail and give employees the rich feedback they need to develop can consume precious time. Halogen eAppraisal equips managers with a number of valuable tools that cut their writing time from 50-75% while increasing the accuracy, consistency and quality of the feedback they provide. Halogen's Comment Helper gives managers over 5,000 detailed descriptions of competency performance. You just choose the right description and adjust the nuance as you see fit. Halogen eAppraisal even inserts the correct gender pronouns for you. And you're free to edit or adjust the description as needed, adding detail, specific supporting examples or whatever. Because the comments are stored in a library and used by all managers, employees get more consistent, objective feedback and ratings, and managers save huge amounts of time. Have a look at a screen capture that illustrates A spelling checker and language sensitivity checker help to keep employee reviews free of spelling mistakes and words that can be legally troublesome. Both are customizable, so you can capture industry and company specific language and terminology. Your company may also elect to create content for development or coaching tips that function much like the Comment Helper, but suggest activities that help an employee expand their skills and experience.
Get a Return on Your Investment (ROI) Conducting employee performance appraisals costs companies significant time and therefore money. If you're not executing them in an efficient and effective way, the cost in terms of time spent by managers, employees and HR may outweigh the benefits you realize in terms of employee performance. If the quality of your reviews is poor, your employees may not be getting the feedback and development they need to become more productive.
Read How Halogen Sotware Customers Have Made it Faster and Easier for Managers to Write Performance AppraisalsAccounting and consulting firm O'Sullivan Creel has improved the efficiency of its employee evaluation process, but also seen an overall increase in the quality and consistency of employee performance appraisals, leading to increased employee satisfaction and retention. Delicato Family vineyards has significantly streamlined and improved their performance management process, so the focus is on conducting thorough consistent reviews, not just completing forms.
See for yourself!Take a quick product tour to see the power of Halogen eAppraisal. Try our software for free and see your forms and process working in our system.
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